Applying for or renewing a U.S. passport? In 2025, the State Department has made it easier than ever to schedule your passport appointment online — whether you’re applying for the first time or need expedited service for urgent travel. In this guide, we’ll walk you through each step of the process so you can avoid long lines, frustrating delays, and costly mistakes.
Why You Might Need an Appointment
- You’re applying for your first U.S. passport
- You’re under age 16
- You’re requesting expedited service at a passport agency for urgent international travel (within 14 days or sooner)
- You lost your passport and need a replacement quickly
- You’re changing your gender marker and applying in person
Step-by-Step Guide to Scheduling a Passport Appointment Online (2025)
1. Determine What Type of Appointment You Need
- Routine Passport Appointment – At an authorized passport acceptance facility like a post office, library, or local government office.
- Urgent or Life-or-Death Emergency Appointment – At a U.S. Passport Agency or Center (for travel within 14 days or emergency situations).
🔎 Use the U.S. Passport Acceptance Facility Search tool to find the nearest facility for routine applications.
2. Visit the Official Online Appointment System
- Make a passport acceptance facility appointment (for routine service)
- Book a passport agency or center appointment (for urgent travel)
⚠️ Avoid third-party sites. Only use the official .gov website to prevent scams or unnecessary fees.
3. Enter Your Location and Select a Facility
- Choose the type of appointment you need.
- Enter your ZIP code or city and state.
- The system will display available locations and appointment slots near you.
- Pick the one that works best for your schedule.
📍 Tip: Flexibility helps. Some areas book up quickly, so check nearby cities or refresh the page for cancellations.
4. Fill Out the Required Information
- Your full legal name
- Your date of birth
- Your phone number and email
- The number of applicants (if you’re booking for your child or family)
- Whether it’s for routine, expedited, or emergency travel
✅ Bring the confirmation email to your appointment. You may also need to show it at the door for security.
5. Prepare the Required Documents
- Completed passport application form (DS-11 for new applicants)
- Proof of U.S. citizenship (e.g., birth certificate, naturalization certificate)
- Government-issued photo ID
- One passport photo (2”x2”, recent, white background)
- Application fee (check passport fees)
- Any travel itinerary (if you’re requesting expedited service)
📄 You can fill out the DS-11 form online and print it using the Form Filler Tool.
6. Show Up On Time
- All required documents
- Payment method (most facilities accept checks or money orders; verify ahead)
- The printed confirmation of your appointment
Missing your appointment may require rescheduling, which can be frustrating if you’re on a tight travel deadline.
Need Emergency Service? Here’s How
- Call the National Passport Information Center at 1-877-487-2778.
- Request an in-person appointment at a passport agency.
- Be prepared to provide proof of travel or emergency (e.g., flight itinerary or death certificate).
More details on what qualifies can be found on the State Department’s emergency travel page.
Estimated Processing Times in 2025
- Routine service: 6 to 8 weeks
- Expedited service: 2 to 3 weeks (with an additional $60 fee)
- In-person at agency (urgent travel): Within 72 hours of appointment
Track your application status using the Online Passport Status Checker.
Tips for a Smooth Appointment
- Don’t sign the DS-11 form until instructed to at the facility.
- Double-check your passport photo meets official requirements. Photo guidelines here.
- Bring physical copies of all supporting documents. Digital copies are not accepted.
- Keep a record of your application number.
FAQ
Q: Can I walk in without an appointment at a passport office?
A: Most facilities require an appointment. Some post offices may offer walk-in hours, but availability is not guaranteed.
Q: What if I miss my appointment?
A: You’ll need to reschedule through the online system. Missing a slot does not guarantee priority for future dates.
Q: Can I reschedule or cancel my passport appointment online?
A: Yes. Log in to the appointment portal to modify or cancel your booking.
Q: Can I make an appointment for someone else?
A: Yes, but you must provide their personal information and ensure they meet all documentation requirements.
Q: Is there a fee to book an appointment?
A: No. Scheduling is free through the official State Department website.
Conclusion
Scheduling a U.S. passport appointment online in 2025 is quick, free, and secure — as long as you go through the official State Department website. By understanding which type of appointment you need, preparing the correct documents, and showing up on time, you’ll avoid delays and ensure your passport journey is smooth and stress-free.
Whether you’re planning a vacation, attending a business trip, or facing a travel emergency, get started today and secure your spot early — passport demand remains high!
Ready to travel? Start your passport journey here. ✈️