How to Schedule an Appointment with DFA for Passport Application (2025 Guide)

Applying for a Philippine passport in 2025? Whether it’s your first time or a renewal, securing a Department of Foreign Affairs (DFA) appointment is your crucial first step. With a few updates to the process and a fully online appointment system, navigating the DFA passport application is easier than ever—if you know what to expect.

Why You Need an Appointment for a Passport

The DFA has implemented a “No Appointment, No Entry” policy at all consular offices, including satellite branches in malls. This system helps streamline the application process, minimize long lines, and ensure a fair scheduling system.

If you’re planning to travel soon or just want to have your passport ready, book your slot early—appointments fill up fast!

How to Schedule a DFA Passport Appointment in 2025

Step 1: Visit the Official DFA Passport Appointment Website

Go to passport.gov.ph — this is the official DFA site for scheduling passport applications. Avoid third-party services that charge unnecessary fees.

Bookmark the official site to avoid phishing or scam pages.

Step 2: Read and Accept Terms and Conditions

You’ll be presented with DFA’s terms and reminders. After reviewing, click the checkbox to accept and proceed.

• Each applicant (even children) needs their own appointment.
• Double-booking or using fake documents can result in blacklisting.

Step 3: Choose Between Individual or Group Appointment

If you’re applying alone, choose “Individual Appointment.”

If applying with family or friends, choose “Group Appointment” to ensure you all get the same schedule.

Step 4: Select a DFA Site and Date

Pick your preferred DFA branch. Some popular locations include:

• DFA Aseana (Pasay)
• DFA SM Megamall
• DFA Robinsons Galleria
• DFA Cebu, Davao, Iloilo, and other regional offices

Next, choose your desired date and time. Blue dates have available slots. Gray dates are fully booked.

Tip: Check the site early in the morning or after midnight for newly released slots.

Step 5: Fill Out the Application Form

You’ll now enter your:

• Personal Information (Full name, birthdate, gender)
• Family Information
• Contact Details
• Application Type (New, Renewal, or Lost Passport)
• Citizenship and Civil Status

Make sure to double-check everything for typos or inconsistencies.

Step 6: Review and Confirm Your Appointment

Once your information is filled in, review it carefully. Confirm your appointment by clicking “Submit.”

You’ll be taken to a payment page next.

Payment Process (New in 2025)

As of 2025, passport appointments must be paid online to confirm your slot.

Payment Options:

• GCash
• Maya
• Credit or Debit Card (Visa/MasterCard)
• Over-the-Counter (via Bayad Center, 7-Eleven, etc.)

Passport Fees:

• ₱950 – Regular Processing (12 working days)
• ₱1,200 – Express Processing (6 working days)

After payment, you’ll receive:

• Reference Number
• Email confirmation
• PDF of your application form with QR code

Check your spam/junk folder if the email doesn’t arrive within an hour.

Step 7: Print Your Appointment Packet

You’ll need to print:

• Application Form (with QR code)
• Checklist of Requirements
• Official Receipt (if available)

Bring these on the day of your appointment. No printed forms = no entry.

Step 8: Show Up for Your Appointment

On your scheduled date:

1. Arrive 30 minutes early.
2. Wear decent, non-sleeveless attire.
3. Bring original and photocopies of required documents (see below).
4. Submit your documents, take biometrics and ID photo.
5. Choose delivery or pickup for your passport.

Required Documents for DFA Appointment

Here’s a general list of what to bring. Always check the DFA requirements page for updates.

For First-Time Applicants:

• PSA Birth Certificate (Original + photocopy)
• Valid ID (e.g., UMID, Driver’s License, School ID)
• Supporting documents (if needed, e.g., NBI clearance, baptismal cert.)

For Renewal:

• Old passport (Original + photocopy)
• Valid ID

For Minors:

• PSA Birth Certificate
• Parent’s ID (with photocopy)
• School ID (if available)
• Marriage certificate of parents (if applicable)

Tips for a Smooth DFA Appointment

• Double-check your documents the day before.
• Dress neatly (no sleeveless shirts, shorts, or slippers).
• No companions allowed unless necessary (e.g., minors or seniors).
• Follow health and safety protocols.

Common Issues & Solutions

Q: No slots available—what should I do?
A: Try refreshing the site frequently. New slots are often released around midnight or early morning.

Q: I made a mistake in my form. Can I edit it?
A: No. You’ll need to cancel the appointment and book a new one. Be careful during the initial entry.

Q: Can I walk in for emergency processing?
A: DFA allows Courtesy Lane for:

• OFWs with valid contracts
• Senior citizens and minors
• Persons with disabilities
  Bring supporting documents and go early.

FAQ

Q: How far in advance should I schedule my passport appointment?
A: At least 1-2 months ahead. Slots fill up fast, especially before summer or holidays.

Q: How long does it take to get my passport after the appointment?
A: 6 working days (express) or 12 working days (regular), excluding weekends and holidays.

Q: What if I miss my appointment?
A: Your slot is forfeited and payment is non-refundable. You’ll need to rebook and repay.

Q: Can someone else pick up my passport?
A: Yes, but only with an authorization letter, valid ID of both parties, and receipt.

Q: Can I change my schedule after paying?<